Invoice Generator
Create professional invoices instantly and download as PDF. Free, no signup required. Perfect for freelancers and small businesses.
Invoice Details
From (Your Business)
To (Client)
Line Items
How It Works
Invoice generation: This tool creates a professional invoice layout with your business details, client information, itemized services or products, tax calculation, and total amount. The PDF opens in a print dialog for saving or printing.
Calculation method: Subtotal = Σ(quantity × rate) for each line item, rounded to 2 decimal places. Tax = Subtotal × (tax rate ÷ 100). Total = Subtotal + Tax. All amounts rounded to 2 decimals to match standard currency precision.
Professional standards: Include unique invoice numbers (INV-001, INV-002, etc.), issue date, due date (typically Net 30 for 30 days), clear itemization, and payment terms in notes. Keep copies for tax records (7+ years recommended).
Frequently Asked Questions
How do I create a professional invoice?
Include your business name and contact info, client name and address, unique invoice number, issue and due dates, itemized list of products or services with quantities and rates, subtotal, tax, and total amount. Add payment terms and a thank-you note.
What is the difference between an invoice and a receipt?
An invoice is a request for payment sent before or when services are delivered. A receipt is proof of payment sent after payment is received. Invoices say "pay this amount by this date." Receipts say "you paid this amount on this date."
How long should I keep invoice records?
Keep invoice records for at least 7 years for tax purposes in most jurisdictions. Digital copies are acceptable. Good recordkeeping helps with tax filing, audits, cash flow tracking, and resolving payment disputes.
What payment terms should I include on an invoice?
Common terms are Net 15, Net 30, or Net 60 (payment due in 15, 30, or 60 days). For new clients or large projects, consider 50% upfront, 50% on completion. Clearly state late payment penalties if applicable. Include accepted payment methods.
Is my data saved?
No. All invoice generation happens entirely in your browser. Nothing is sent to our servers, and your data is never stored or saved anywhere. When you close or refresh the page, your invoice data is gone. This tool is completely private.
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GBot creates professional invoices from your notes, tracks payments, and follows up with clients automatically. Try it free.
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